How to move the OneNote from OneDrive to SharePoint for Team Share
This article will guide you how to migrate your OneNote file from OneDrive to SharePoint.
Pre-requisite:
- SharePoint site must be prepared before move/copy the OneNote file.
- Make a note who have access to the current OneNote file, so that same permission can be assigned.
** If the OneNote file is already migrated by IT, you can skip the step# 1
1. OneNote Owner move/copy the OneNote file from their OneDrive to the SharePoint.
- Visit https://portal.office.com
- Open OneDrive from the menu
- Open my Files tab
- Normally, the OneNote is saved in Notebooks folder, but it could be somewhere else.
- If you are not sure where the file is located, open OneNote, on the top left corner - click "File" tab, and under "Info", you can find Notebook information.
- For example, this notebook is saved in the path: https://polaramp-my.sharepoint.com/personal/jyang_polaramp_com/_layouts/OneNote.aspx?id=%2Fpersonal%2Fjyang_polaramp_com%2FDocuments%2FNotebooks%2FPolarAssetManagement
- You can see the file is saved in /Personal (personal OneDrive), jyang_polaramp_com (saved under jyang), and under /Documents/Notebooks folder
- Once you know the exact path where the file is located, go back to OneDrive, select the file, and click ... (option)
- Copy/Move the file to the SharePoint (The SharePoint path is different per department/ teams/ users)
- Be cautious if you move the file, the file will be removed from existing location, but move to new location.
- If you cannot find the SharePoint site, wait for 48 hours and see if the site populates on the quick access link. If you still don't see the SharePoint site after 48 hours, please email ITsupport@polaramp.com
2. Open the Copied/Moved OneNote file from New Location (SharePoint)
- First, let's ensure that you have access to the OneNote file from new SharePoint location.
- Depends on the time the Site was created/ shared to you, you may not see the new SharePoint site from https://polaramp.sharepoint.com
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- If you do not see the SharePoint site, visit https://polaramp.sharepoint.com/sites/<Name of Sharepoint site>
- For example, you were invited to the new SharePoint site and received the invitation email from SharePoint. Check the name of Group from email
- In this case the SharePoint Site URL is: https://polaramp.sharepoint.com/sites/M5-Teams
- Once you confirm the access, Open the OneNote application.
- Go to "Files" -> "Open", and in the middle of the screen, you will see the Browse button, click it.
- In the Browser, click the path of the site, change it to https://polaramp.sharepoint.com/sites/<Site-name>, the one we confirmed from previous step.
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- Select the Document Libraries where the OneNote is saved.
- Once you select the folder, you should be able to see the OneNote file from the library.